A pro forma invoice is a quotation formatted like an invoice that the seller issues to an international buyer when they have inquired about a product.
Here is a list of thirteen items that should be included on your pro forma:
- Invoice Clearly Marked as “Pro Forma Invoice”
- Buyer’s Reference Number and Inquiry Date
- Names and Contact Information of Buyer and Seller
- Product’s Name and Description
- Price of Product & Discount (for each item)
- Currency of Sale (U.S. Dollars)
- Buyer’s Total Costs
- Terms of Sale and Payment
- Quotation’s Validity Period
- Shipping and Insurance Costs
- Approximate Shipping Date and Point of Delivery
- Packed for Export Dimensions and Weight: Total Cubic Volume & Dimensions along with Gross & Net Shipping Weight (in metric units)
- Two Statements: 1. Certifying Pro Forma Invoice is Correct and True; 2. Indicating the Country of Origin of the Goods
